Calendar

Members of the Governing Body will be taking part in a tour of the Topeka Performing Arts Center facilities. No City business or action will be taken during this event.

Virtual and in-person attendance options available. Please contact the Council office by 12:00pm 10/14 to request the Zoom link.

Please visit the Committee’s webpage for additional meeting information.

In-person and virtual attendance options are available. Due to limited seating in the ECR, virtual attendance is preferred. Please contact the Council Office by 12:00pm 10/25 to request the Zoom link.

Agenda:

1. Call to Order

2. Approve October 14, 2022 Meeting Minutes

3. General Calendaring for the Committee remainder 2022/2023
   1. Changing Our Culture of Property Maintenance
   2. Homeless (once, mid-year)
4. Changing Our Culture of Property Maintenance – Policy & Procedures Track
   1. Karen Black/May 8 Consulting Report – Feedback, any items to add (consolidated task plan to be settled in December)
   2. Action Items to address in 2022 – Discussion, possible action
      1. LLC
      2. Municipal Court Costs and Fees
      3. Retaliatory Eviction
   3. Action items to prepare by November 15 for December meeting
      1. Vegetation Ordinance – Policy & Admin (primary discussion for December?)
         1. Text of revised IPMC Section
         2. Standard PMC Operating Procedures – revisions
         3. Forestry Ordinance
         4. Interface Procedures PMC/Forestry
         5. Phase-in vision
      2. IPMC (Round 1) – Anything immediate
      3. Fire/PMC Plan for Multi-unit – Admin – Report
      4. Training Plan for 2023 – Admin – Report
      5. Resource Lists – Admin – Report
         1. Housing
         2. Overall
         3. Action items for prep, then progress in 2023
   4. Action Items for Preparation late 2022, work and action March – June 2023

1. 1. 1. Vacant Properties – Codes & Admin
         1. Coordination of Fire, Property Maintenance, Police and Citizens – Codes, Communication, Administrative Procedures and Partnerships
         2. Review Vacant Property Ordinance
         3. Shawnee County Tax Sales
      2. Website Changes, including Spanish – Admin
      3. Rehab Regulations – Admin; possible Policy
      4. IPMC (Round 2) – any other changes to propose

5.    Changing Our Culture of Property Maintenance – Action Track

1. 1. Debrief & Wrap-up 2022 Mowing – Brief report
   2. Mowing Year 2, Vegetation (including phase-in plan, if needed) and related Education, Outreach & PR – staff and leadership planning Nov/Dec, Set details Jan/Feb for March

6.      Other Items

7.      Adjourn

In-person and virtual attendance options are available. Please contact the Council Office by 5:00pm 5/16 to request the Zoom link. The meeting will also be live-streamed.

Agenda:

1. Call to Order
2. Elect 2023 Chair
3. Changing Our Culture of Property Maintenance
   1. COCPM Work Plan – Introduction, Highlights
   2. LLC Ordinance, Repeat Offenders – Report
   3. Municipal Court SOP – Report
   4. Property Maintenance – Updates
   5. Vegetation – Discuss, Consider Resolution of Intent, 2-year Community Strategy
   6. Retaliatory Eviction Ordinance – Introduce, in process
   7. Mowing Initiative – Update
   8. Vacant Properties – Identify Issues; Set Summer Review
4. Other Reports
5. Schedule Upcoming Meetings
6. Adjourn

In-person or virtual attendance options are available. Please contact the Council Office by 5:00pm 6/20 to request the Zoom link.

Agenda:

1. Call to Order
2. Approve May 17, 2023 Meeting Minutes
3. Changing Our Culture of Property Maintenance
   1. Action/Marketing/Mowing Team
      1. Mowing Updates
   2. Policy Teams
      1. LLC Ordinance, Repeat Offenders – Brief Report
      2. Municipal Court SOP’s, fees – Updates/Report
      3. Property Maintenance – Updates
      4. Retaliatory Eviction Ordinance – Report, Discuss Possible Action
   3. Vacant Properties – Preliminary Calendaring, Staffing Discuss, possible referral to Acting City Manager
4. Other Reports
5. Adjourn; Next meeting July 19, 2023 @ 11:00am in Holliday 1^st Floor Conference Room or Zoom.

Virtual and In person attendance options available. Please contact the Council Office by 10:00am 11/15.

Agenda:

1. Call to Order
2. Approve June 21, 2023 Meeting Minutes
3. Changing Our Culture of Property Maintenance
   1. Action/Marketing/Mowing Team
      1. Mowing Program – Updates
      2. CoCPM Webpage and Quarterly Report Demonstrate
   2. Policy Teams
      1. Municipal Court and Legal – LLC & Retaliation – Brief Update
      2. Property Maintenance
         1. PMU Inspector
         2. Housing Navigator
         3. Property Maintenance – Housing SOP and Handouts
      3. Vacant Properties – Team, Work Plan
4. Other Reports
5. Adjourn; Next meeting January 3, 2024, with intent to report to Governing Body January 16, 2024.

There will be a small reception to thank outgoing Council members Tony Emerson and Hannah Naeger for their contributions to Topeka, prior to the Governing Body meeting.

Due to ongoing construction in the building the meeting will not be livestreamed, and there will not be a virtual attendance option offered. Per Governing Body Rule 8.13 The meeting will be recorded and posted to the City’s YouTube channel, and on the Committee’s webpage, following the meeting.

Agenda:

1. Call to Order
2. Approve November 15, 2023 Meeting Minutes
3. Changing Our Culture of Property Maintenance
   1. Updates
      1. Consent Forms
      2. Violation Notices
      3. Hardship Form and Process
   2. Action Items
      1. LMI Supplemental Funds Recommendation – $200K funds to supplement FHLB grant funds
      2. Vegetation Ordinance – Update and Staged Implementation Resolution
4. Other Reports
5. Adjourn

Virtual and In-person attendance options are available. Please contact the Council Office by 5:00pm 4/12 to request the Zoom link.

Agenda:

1. Call to Order
2. 2024 Organization
   1. Welcome by Previous Chair
   2. Election of 2024 Committee Chair
   3. Frequency of Meetings
3. Action Items
   1. LMI Rehab Funding – Affirm Support for Staff Request – Vote
   2. Retaliation Ordinance, Technical Amendments – Vote
4. Updates
   1. Vegetation – 2024 Implementation and Education Program
   2. Marketing/Action Team
      1. Mowing Program
      2. Education Program
   3. Apartment Building Inspections
   4. Vacant Property Listing
   5. Vacant Property Issues and Strategies
5. Upcoming Agendas – Neighborhood Profiles (first two); Updates to Abatement Programs, Fees, and Fee Waivers: Outcomes and Performance Measures
6. Next Meeting – June 17, 2024 10:00-11:30am (proposed); Report to Governing Body and Action May 14, 2024
7. Adjourn